Asteroids, Comets, Meteors 2011, 17-22 July, 2011, Niigata, Japan

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Registration

Registration Procedure & Fee

Registration is required of all participants and speakers.
The deadline for early registration is 00:00 JST (Japan Sgtandard Time, GMT +9) on 22 May, 2011. Online registration will close at 17:00 JST on 8 July, 2011.

Registration fees are as follows:

	Early registration*)	Late/On-site registration
Professional	30,000 JPY**)	40,000 JPY
Student	15,000 JPY	20,000 JPY
Amateur	25,000 JPY***)	35,000 JPY***)
Banquet	8,000 JPY	8,000 JPY

*) until 00:00 JST, 22 May 2011;
**) JPY: Japanese yen.;
***) Attendees registering as an "Amateur" will be asked to complete payment in the same amount as the "Professional" registration category. A refund of 5,000 JPY will be made at the registration desk on site after confirming credentials.

Registration fee includes the welcome reception, coffee breaks, lunches of 3 days, main excursion on Wednesday, program and abstract volume etc. Conference dinner (Banquet) and accommodations are not included. Detailed information will be updated in the web site.

Online registration is available at the following site (Now closed temporary):

Payment and Cancellation

Deadline for Payment: 11 July, 2011.
If payment cannot be confirmed before this date we will consider your registration cancelled.

• credit card and bank transfer are acceptable for payment of registration fees.
• personal checks are not acceptable.

Cancellation

Registration fees will be refunded after deducting cancellation fees as follows:

On or Before 20 May	No Charge
21 May through 7 July	5,000 JPY
On or After 8 July	100% of the registration fee / No refund

VISA Issues

Foreign participants may need a visa to enter Japan. PLEASE CHECK THE LIST in Minstry of Foreign Affairs of Japan. The ACM 2011 local organizing committee is ready to assist with visa letters. All inquiries regarding visas should be sent to:

Should a visa be needed, participants should submit the Visa Information Form [Excel file (44KB)|PDF file (44KB)] to the Registration Desk before 00:00 JST, 22 May, 2011 (early registration deadline).

The support conditions below MUST be met BEFORE visa assistance can be provided.

SUPPORT CONDITIONS - SPEAKERS AND AUTHORS

• completion of conference registration
• completion and confirmation of payment of registration
• completion and confirmation of hotel reservations
• flight reservation
• letter of recommendation from an academic advisor (Student Only)

SUPPORT CONDITIONS - GENERAL ATTENDEES

• letter of recommendation from a member of the Organizing Committee (Professional) | letter of recommendation from an academic advisor (Student)
• completion of conference registration
• completion and confirmation of payment of registration
• completion and confirmation of hotel reservations
• flight reservation

Link: Guide to Japanese Visas (in Minstry of Foreign Affairs of Japan WWW site)

Accommodation

Hotel reservations can be made from the registration system (Now closed temporary):
Deadline for Accommodation: 17:00 JST 8 July, 2011.

Hotel Name	Room Type	Room Rate (per person)
Hotel Sunroute Niigata	Single	7,350 JPY
	Twin	6,300 JPY
Hotel Nikko Niigata	Single	10,500 JPY
	Twin	10,000 JPY
Niigata Tokyu Inn	Single	8,190 JPY
	Twin	7,140 JPY

Room rates above are per person per night and include breakfast, service charges and consumption tax. In order to make a hotel reservation, a deposit of JPY 5,000 per person is required. The hotel deposit will be deducted from the total bill upon check-out from the hotel.

Cancellation

Cancellation fee when notice is given:

8 or more days prior to the first night of stay	No Charge
2 to 7 days before the first night of stay	10% of daily room fee
1 day before the first night of stay	20% of daily room fee
On the first night of stay (by 20:00 JST)	50% of daily room fee
After 20:00 JST on the first night of stay or no notice given	100% of daily room fee

Inquiries for Registration

Inquiries for Registration, Payment and Visas

Inquiries for Accommodation

Travel Grant

Please follow the link for Travel Grant.

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Important Dates & Deadlines

Schedule is changed. (2011-02-14)

December 2010	Open for Indication of interest
16 February 2011	Open for early registration at reduced rate
1 March 2011	Open for Abstract submission
19 April 2011*)	Abstract deadline*)
	Deadline for Financial Support Application (if possible)
17 May 2011	Conference program available on website
21 May 2011	Deadline for early registration at reduced rate Deadline for visa assistance
8 July 2011	On-line registration Close
11 July 2011	Deadline for payment of on-line registration
17 July 2011	Open for on-site registration

*) Since the abstract submission system is on LPI site, it is the date in U.S. Central Daylight Time (GMT -5). Check LPI site too.;

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Special Event

Welcome Reception (on 17 Jul., Sun., evening)

Welcome reception will start at the foyer of the conference site from 16:00 to 20:00 on Sunday (17 July). You can take snack and drink at the reception.

The registration will be opened till 20:00 on Sunday at the same place as the welcome reception.

Excursion (on 20 Jul., Wed., afternoon)

We are going to visit the Northern Culture Museum, which is a spacious wooden house contains more than 60 rooms. The owner (Ito family) of this house was a wealthy landowner from Edo era in Niigata area. In 1946, Ito family distributed their land to tenant farmer's, because the Land Reform Act was officially proclaimed. At the same time, their house and all of the valuable works of art the Ito family had collected were donated to the Northern Culture Museum, which was established in 1946. Since the premises have been preserved quite well since their construction in 1885-1887, in the Northern Culture Museum, you will see traditional Japanese architectures. The garden is also very attractive. You can see stones and rocks covered with green moss which are arranged around the pond. The garden and premises are surrounded by beautiful trees. A lot of arts with Japanese traditional works (hanging scroll, pottery, painting and so on) are on display at the museum. We are sure you can feel Japanese culture there. The museum has restaurants, souvenir shops, tea house. You can spend happy afternoon there.

We are planning to visit additional place, if possible. It depends on how many people participate the excursion because the capacity of sightseeing point is limited. Thus, if you want to join the excursion, don't forget to check your participation of excursion through the registration page.

Northern Culture Museum
2-15-25 Somi, Konan-ward, Niigata City, 
Niigata Pref. 950-0205, Japan
Tel 025-385-2001 / Fax 025-385-3929
E-mail: ncm2006@vanilla.ocn.ne.jp
http://hoppou-bunka.com/english/outline.html

Banquet (on 20 Jul., Wed., evening)

The conference banquet will be held at the ANA Crowne Plaza Hotel near the conference site on 20 Jul. (Wed.) evening. A show with Japanese traditional music with Japanese instruments is planned. Detail program will be available at the conference. The cost is 8000 JPY/person. LOC will provide the accesses information to the ANA Crowne Plaza Hotel later.