Registration Fee

Deadline for Online Registration is at 17:00 (JST) on 7 May, 2012. Note that the deadline in one's local standard time is earlier for most authors. For example, the deadline in U.S. Central Standard Time is 02:00 AM on 7 May.

Registration is required of all participants and speakers.

The deadline for early registration is 17:00 JST (Japan Standard Time, GMT +9) on 15 March, 2012. Online registration and payment will close at 17:00 JST on 7 May, 2012.

Registration fees are as follows:

Early registration*1)Late/On-site registration
Professional30,000 JPY*2) 40,000 JPY
Student15,000 JPY 20,000 JPY
Amateur25,000 JPY*3) 35,000 JPY*3)
Banquet  8,000 JPY*4)  8,000 JPY

*1) until 17:00 JST, 15 March 2012.
*2) JPY: Japanese yen.
*3) Attendees registering as an "Amateur" will be asked to complete payment in the same amount as the "Professional" registration category. A refund of 5,000 JPY will be made at the registration desk on site after confirming credentials.
*4) Banquet fee is the same for all attendees and accompanying persons.

Registration fee includes the welcome reception, coffee breaks, all conference days' lunches (except for excursion day), main excursion with a light meal bag on Friday, program and abstract volume, and so on. Conference dinner (Banquet) and accommodations are not included.

Online registration is available at the following site: (outside of this site, a new window will be opened).

Registration for the Conference (and Banquet) can be made on the online registration system above.

After the registration, don't forget to make the payment by 7 May, 2012.

Registration for the Press

As for press registration, please see the "ACM2012 Press Registration" document:
 [ in English | in Japanese ]

Payment and Cancellation

Deadline for Payment: 7 May, 2012.
If payment cannot be confirmed before this date we will consider your registration cancelled.

  • credit card and bank transfer are acceptable for payment of registration fees.
  • personal checks are not acceptable.
Bank NameSumitomo Mitsui Banking Corporation
Branch NameAkasaka Branch (825)
Account TypeSavings Account
Account No.8919166
Account NameACM 2012 Japan Executive Committee (Hidekazu Arai)

Registration fees will be refunded after deducting cancellation fees as follows:

On or Before 15 MarchNo Charge
16 March through 7 May5,000 JPY
On or After 8 May100% of the registration fee / No refund

VISA Issues

Foreign participants may need a visa to enter Japan. PLEASE CHECK THE LIST in Minstry of Foreign Affairs of Japan. The ACM 2012 local organizing committee is ready to assist with visa letters. All inquiries regarding visas should be sent to:

ACM2012 Registration Desk
E-mail: acm2012-office[at]
FAX: +81-45-534-3882

Should a visa be needed, participants should submit the Visa Information Form [Excel file (38KB)|PDF file (57KB)] to the Registration Desk before 17:00 JST, 15 March, 2012 (early registration deadline)(*).

(*) Never hesitate to ask the ACM2012 Registration Desk an assistance for your visa even though your application is overdue. The Registration Desk may be able to help you several more weeks beyond 15 March. It depends on how long you need to wait until your entry visa to Japan to be issued, after applying at the Japanese Embassy or Consulate closest to you in your country. So, you should contact the Registration Desk as soon as possible. (2012-03-16)

The support conditions below MUST be met BEFORE visa assistance can be provided.


  • completion of conference registration
  • completion and confirmation of payment of registration
  • completion and confirmation of hotel reservations
  • flight reservation
  • letter of recommendation from an academic advisor (Student Only)


  • letter of recommendation from a member of the Organizing Committee (Professional) | letter of recommendation from an academic advisor (Student)
  • completion of conference registration
  • completion and confirmation of payment of registration
  • completion and confirmation of hotel reservations
  • flight reservation

When you have any problems/difficulties in completion of requirements, let the ACM2012 Registration Desk know that. (2012-03-16)

Link: Guide to Japanese Visas (in Minstry of Foreign Affairs of Japan WWW site)


Hotel reservations can be made on the registration system:
Deadline for Accommodation: 17:00 JST 7 May, 2012.

Hotel Name Room TypeRoom Rate (per person)
Hotel Nikko Niigata Single10,000 JPY
Twin9,000 JPY
Niigata Tokyu Inn Single 7,500 JPY
Twin 6,500 JPY
Hotel Sunroute Niigata Single 7,000 JPY
Twin 6,000 JPY

Room rates above are per person per night and include breakfast, service charges and consumption tax. In order to make a hotel reservation, a deposit of JPY 5,000 per person is required. The hotel deposit will be deducted from the total bill upon check-out from the hotel.


Cancellation fee when notice is given:

8 or more days prior to the first night of stayNo Charge
2 to 7 days before the first night of stay10% of daily room fee
1 day before the first night of stay20% of daily room fee
On the first night of stay (by 20:00 JST)50% of daily room fee
After 20:00 JST on the first night of stay or no notice given100% of daily room fee

Inquiries for Registration

Inquiries for Registration, Payment and Visas

ACM2012 Registration Desk
c/o e-side, inc. 2F Keio University Collaboration Complex
4-1-1 Hiyoshi, Kohoku-ku, Yokohama
Kanagawa 223-8526, Japan
FAX: +81-45-534-3882
E-mail: acm2012-office[at]

Inquiries for Accommodation

JTB Tokyo Metropolitan Corp., Corporate Sales, Shinbashi
ACM 2012 Desk
TEL: +81-3-3504-0795
FAX: +81-3-3502-3169
E-mail: t_sasamura950[at]
Office Hours: 9:30-17:30 (weekdays only)

Travel Grant

Please follow the link for Travel Grant.

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