Registration
Registration Fee
Deadline for Online Registration is at 17:00 (JST) on 7 May, 2012. Note that the deadline in one's local standard time is earlier for most authors. For example, the deadline in U.S. Central Standard Time is 02:00 AM on 7 May.
Registration is required of all participants and speakers.
The deadline for early registration is 17:00 JST (Japan Standard Time, GMT +9) on 15 March, 2012. Online registration and payment will close at 17:00 JST on 7 May, 2012.
Registration fees are as follows:
Early registration*1) | Late/On-site registration | |
---|---|---|
Professional | 30,000 JPY*2) | 40,000 JPY |
Student | 15,000 JPY | 20,000 JPY |
Amateur | 25,000 JPY*3) | 35,000 JPY*3) |
Banquet | 8,000 JPY*4) | 8,000 JPY |
*1) until 17:00 JST, 15 March 2012.
*2) JPY: Japanese yen.
*3) Attendees registering as an "Amateur" will be asked to complete payment in the same amount as the "Professional" registration category. A refund of 5,000 JPY will be made at the registration desk on site after confirming credentials.
*4) Banquet fee is the same for all attendees and accompanying persons.
Registration fee includes the welcome reception, coffee breaks, all conference days' lunches (except for excursion day), main excursion with a light meal bag on Friday, program and abstract volume, and so on. Conference dinner (Banquet) and accommodations are not included.
Online registration is available at the following site:
https://amarys-jtb.jp/acm2012/ (outside of this site, a new window will be opened).
Registration for the Conference (and Banquet) can be made on the online registration system above.
After the registration, don't forget to make the payment by 7 May, 2012.
Registration for the Press
As for press registration, please see the "ACM2012 Press Registration" document:
[ in English | in Japanese ]
Payment and Cancellation
Deadline for Payment: 7 May, 2012.
If payment cannot be confirmed before this date we will consider your registration cancelled.
- credit card and bank transfer are acceptable for payment of registration fees.
- personal checks are not acceptable.
Bank Name | Sumitomo Mitsui Banking Corporation |
Branch Name | Akasaka Branch (825) |
Swift Code | SMBCJPJT |
Account Type | Savings Account |
Account No. | 8919166 |
Account Name | ACM 2012 Japan Executive Committee (Hidekazu Arai) |
Cancellation
Registration fees will be refunded after deducting cancellation fees as follows:
On or Before 15 March | No Charge |
16 March through 7 May | 5,000 JPY |
On or After 8 May | 100% of the registration fee / No refund |
VISA Issues
Foreign participants may need a visa to enter Japan. PLEASE CHECK THE LIST in Minstry of Foreign Affairs of Japan. The ACM 2012 local organizing committee is ready to assist with visa letters. All inquiries regarding visas should be sent to:
ACM2012 Registration Desk
E-mail: acm2012-office[at]e-side.co.jp
FAX: +81-45-534-3882
Should a visa be needed, participants should submit the Visa Information Form [Excel file (38KB)|PDF file (57KB)] to the Registration Desk before 17:00 JST, 15 March, 2012 (early registration deadline)(*).
(*) Never hesitate to ask the ACM2012 Registration Desk an assistance for your visa even though your application is overdue. The Registration Desk may be able to help you several more weeks beyond 15 March. It depends on how long you need to wait until your entry visa to Japan to be issued, after applying at the Japanese Embassy or Consulate closest to you in your country. So, you should contact the Registration Desk as soon as possible. (2012-03-16)
The support conditions below MUST be met BEFORE visa assistance can be provided.
SUPPORT CONDITIONS - SPEAKERS AND AUTHORS
- completion of conference registration
- completion and confirmation of payment of registration
- completion and confirmation of hotel reservations
- flight reservation
- letter of recommendation from an academic advisor (Student Only)
SUPPORT CONDITIONS - GENERAL ATTENDEES
- letter of recommendation from a member of the Organizing Committee (Professional) | letter of recommendation from an academic advisor (Student)
- completion of conference registration
- completion and confirmation of payment of registration
- completion and confirmation of hotel reservations
- flight reservation
When you have any problems/difficulties in completion of requirements, let the ACM2012 Registration Desk know that. (2012-03-16)
Link: Guide to Japanese Visas (in Minstry of Foreign Affairs of Japan WWW site)
Accommodation
Hotel reservations can be made on the registration system:
https://amarys-jtb.jp/acm2012/
Deadline for Accommodation: 17:00 JST 7 May, 2012.
Hotel Name | Room Type | Room Rate (per person) |
---|---|---|
Hotel Nikko Niigata | Single | 10,000 JPY |
Twin | 9,000 JPY | |
Niigata Tokyu Inn | Single | 7,500 JPY |
Twin | 6,500 JPY | |
Hotel Sunroute Niigata | Single | 7,000 JPY |
Twin | 6,000 JPY |
Room rates above are per person per night and include breakfast, service charges and consumption tax. In order to make a hotel reservation, a deposit of JPY 5,000 per person is required. The hotel deposit will be deducted from the total bill upon check-out from the hotel.
Cancellation
Cancellation fee when notice is given:
8 or more days prior to the first night of stay | No Charge |
2 to 7 days before the first night of stay | 10% of daily room fee |
1 day before the first night of stay | 20% of daily room fee |
On the first night of stay (by 20:00 JST) | 50% of daily room fee |
After 20:00 JST on the first night of stay or no notice given | 100% of daily room fee |
Inquiries for Registration
Inquiries for Registration, Payment and Visas
ACM2012 Registration Desk
c/o e-side, inc. 2F Keio University Collaboration Complex
4-1-1 Hiyoshi, Kohoku-ku, Yokohama
Kanagawa 223-8526, Japan
FAX: +81-45-534-3882
E-mail: acm2012-office[at]e-side.co.jp
Inquiries for Accommodation
JTB Tokyo Metropolitan Corp., Corporate Sales, Shinbashi
ACM 2012 Desk
TEL: +81-3-3504-0795
FAX: +81-3-3502-3169
E-mail: t_sasamura950[at]bwt.jtb.jp
Office Hours: 9:30-17:30 (weekdays only)
Travel Grant
Please follow the link for Travel Grant.